MADE OF MUSIC LIMITED
TERMS & CONDITIONS
By enrolling at Made of Music Limited you agree to abide by these Terms and Conditions.
Enrolment
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Academic Year: Enrolment for private tuition and 'Learn with a Friend' lessons cover the full academic year, aligning with the primary school calendar and holidays. The optional Summer Term is subject to availability (see calendar for details).
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Commitment to the Term: Once you have committed to a term, fees for the full term are non-refundable. If a student decides to terminate lessons before the end of the term, no refunds will be issued for the remaining lessons.
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Pop Choir Enrolment: Pop Choir enrolment is completed on a term-by-term basis.
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Termination Notice: If a student does not intend to continue lessons for the following term, written notice is required at least one month prior to the end of the current term. This allows us to plan our scheduling accordingly. Please note that deposits paid to secure a spot in the term are non-refundable should you choose not to proceed.
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Re-enrolment for new academic year: Students enrolled through the end of Term 3 will automatically have a place for the next academic year. If lessons are terminated before the last lesson of the year, the student will be placed on our waiting list for the following year.​​
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Lesson Duration: Beginner lessons are typically 30 minutes, while students working on Grade 5 and above must enrol for at least 45-minute lessons to cover advanced material and other exam elements.
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Concert Weeks: Each academic year, we host two "Concert Weeks" where students showcase their progress in performances instead of regular lessons. Participation is highly encouraged as it provides invaluable experience and an opportunity to celebrate hard work and achievements. Please note, Concert Week will replace regular lessons during the dates listed below, and refunds or credits will not be issued if a student chooses not to participate.
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Concert Week Term 1: Dec 12th - 18th
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Concert Week Term 2: Apr 7th - 12th
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Dismissal: Made of Music Limited reserves the right to dismiss any student due to frequent absences, disciplinary reasons, overdue tuition payments, and/or non-compliance with terms and conditions. In such cases, tuition fees will not be refunded.
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Payment and Tuition Fees
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Payment Dates: Tuition fees must be paid in full before the first day of each term (see calendar for details).
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Group Courses: Full payment is required before the course begins to secure your place.
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'Learn With a Friend' Lessons: These can only proceed when enrolment forms and tuition fees are received for both students.
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Additional Costs: Tuition fees do not cover the cost of sheet music, books, exam entry fees or accompaniment fees.
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Refund Policy: Tuition fees and deposits are non-refundable, except in the case of cancellation by the school.
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Discounts: A 5% discount applies to:
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Tuition fees for students taking lessons on a second instrument.
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Tuition fees for additional students from the same immediate family.
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**Please note: Discounts do not apply to 'Learn with a Friend' lessons, group courses, or Pop Choir, and will be applied to the lesson(s) of lesser amounts.
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Fee Adjustments: Made of Music Limited reserves the right to raise tuition fees annually.
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Payment Methods:
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Bank Transfer: Bank transfer is the default payment option unless you request otherwise. Full payment for the term is required if using this method. You can find our bank details here and on the bottom of your invoice. Please include the invoice number when making a bank transfer.
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Monthly Direct Debit: If you prefer to pay in instalments, we offer a monthly payment plan via direct debit. o set this up, email us at madeofmusicschool@gmail.com for instructions. The plan will automatically charge your preferred card each month, with a small service fee of €2 per transaction.
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**Please note: By choosing the instalment option, you are committing to pay the full term’s fees, even if you decide to end lessons early in the term.
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Lesson Policies
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Payment Obligation: Payment must be made for all lessons/classes, whether taken or missed.
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Missed Lessons: A timetabled lesson missed by a student is forfeited. However, parents have the option to request a short video lesson from their teacher as a substitute. To arrange this, the request must be submitted in writing prior to the scheduled lesson time.
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Rescheduling Policy: Lessons can only be rescheduled in the case of certified illness/injury of the student or family bereavement. If a lesson qualifies for rearrangement, a specific time and date will be agreed upon with your teacher. If the rescheduled lesson is missed, it is forfeited, and no credit/refund will be given.
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Teacher Absence: In the event of teacher absence, Made of Music Limited will arrange a suitable substitute teacher. If this is not possible, the lesson will be made up at a later date before the term ends. Please be aware that lessons will not be refunded in cases of teacher absence. If a student or parent declines the substitute teacher, the lesson will be considered forfeited and will not be rescheduled, refunded, or credited.
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Attendance: Regular attendance is crucial for consistent progress. If a student frequently misses lessons, the school may review their enrollment status.
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Late Arrival: Students are expected to arrive on time for their lessons. If a student is late, they will receive only the balance of the lesson duration. Repeated lateness may result in a review of the student's enrollment.
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Group Lessons: 'Learn with a Friend' lessons, group lessons, and choir rehearsals cannot be rescheduled for individual absences.
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Timetable Changes: Made of Music Limited reserves the right to change timetables or teachers when and if necessary.
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Bank Holidays: No lessons will take place on specified bank holidays:
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Monday 3rd February (St. Brigid's Bank Holiday)
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Monday 17th March (St. Patrick's Bank Holiday)
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Monday 5th May (May Bank Holiday)
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Monday 2nd June (June Bank Holiday)
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Exceptional Circumstances: In the event of closure due to circumstances beyond management control (e.g., adverse weather conditions, government-mandated closures), refunds or credit cannot be offered. All classes will move online until safe to reopen.
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Child Safety and Supervision
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Location: All lessons will take place on the 3rd floor, Block C, Century Court, 100 Upper Georges Street, Dún Laoghaire.
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Arrival and Pickup: Ensure students arrive on time and are collected promptly after lessons. Staff are not responsible for supervising students outside lesson times.
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Student Behaviour: Students must behave appropriately, respecting fellow students, teachers, equipment, resources, and facilities.
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Illness: If a student is not well enough to attend school, they should not attend Made of Music Limited lessons. Teachers may ask for unwell students to be taken home.
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COVID-19 Policy: Lessons will move online if a student or teacher is advised to self-isolate/restrict movements by the HSE or if the government mandates school closures.
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Emergency Contacts: Parents/guardians must provide up-to-date emergency contact information and inform the school of any relevant medical conditions or additional educational needs that may affect the student's participation in lessons.
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Equipment and Facilities
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Instrument Care: Students are responsible for the care and maintenance of their own instruments. The school is not liable for any damage to or loss of personal instruments on school premises.
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School Equipment: Any damage to school equipment or facilities caused by a student will be the financial responsibility of the student or their parent/guardian.
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Privacy and Data Protection
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Data Protection: The school will handle all personal data in accordance with data protection laws. Personal information will only be used for school-related purposes and will not be shared with third parties without consent. Our full GDPR policy can be found here.
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Photography and Video: Occasionally, lessons or performances may be photographed or recorded for promotional purposes. Parents/guardians must inform the school if they do not wish for their child to be included in such media.
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Communication and Practice Expectations
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Contact details: Please ensure contact details are up-to-date and check emails/messages regularly.
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WhatsApp Group (Song Circle only): All members of our Song Circle will be added to a WhatsApp group, which will be used for announcements only. Please let us know in writing if you do not want to be part of this group.
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Parent-Teacher Communication: Parents are welcome to discuss student progress with the teacher at the start of the lesson only, to respect the next student's lesson time.
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Practice: Regular and effective practice is expected for student progress.
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Instrument Access: All students enrolled in instrumental lessons/group courses must have an instrument to practice at home.
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Parental Support: Parental support is crucial in musical training. Create a quiet space for practice and help establish a regular practice routine.
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Feedback: The school values feedback from students and parents/guardians. Any suggestions or concerns can be addressed to the school director (Mary).
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Complaints: Formal complaints should be submitted in writing to the school director (Mary). The school will address and respond to complaints in a timely manner.
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Legal
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Liability: The school is not liable for any personal injury or loss/damage to personal property on school premises.
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Changes to Terms: Made of Music Limited reserves the right to amend these terms and conditions at any time. Notice of changes will be provided in writing.
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By enrolling in Made of Music Limited you agree to abide by these terms and conditions.
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